Funding
Last updated
Last updated
Typical conference expenses are travel (airfare, bus, taxi), accommodation, registration, poster printing costs, and per diem (money for food). Given that resources are limited, students are expected to choose the least-expensive options, for example shared accommodation, shuttle busses from airport, etc. Always ask Krista about applying to a conference before you draft and abstract. This should be done in advance as there is often a lot of back-and-forth perfecting things. Krista must approve the final abstract before submission. Send her a final copy for her records (ideally in Microsoft Word).
Concordia has different sources of conference funding for undergraduates, graduates, and post-docs. Each has different deadlines and requirements (detailed below):
Faculty of Arts and Sciences (FAS) & Department of Psychology: This is a combined application, you submit the application materials for the FAS award (see ) to the Department and the department reviews the application and provides the required letter from the departmental chair. Then you submit to FAS. Usually it takes a couple of days to get the letter from the department, and 3+ weeks to hear back from FAS, so apply early! Can only be awarded once during master`s, and 2 times during the first four years of the PhD (so best to keep this for more expensive/ international conferences - note that prior to 2022 it was 3 times). As of May 2022, FAS no longer requires a separate form, and students can submit the same form as for SGS funding. There is a matching funds requirements from unitis (e.g., the department). Also, funds will be provided as an award direct to the student eliminating the expense claim process.
School of Graduate Studies (SGS): up to $1000. Single PDF must be submitted with application form, CV, copy of abstract, proof of acceptance, and evaluation form completed by supervisor. . Applications must be received before the conference start date. Applications must be submitted in one of the following competition cycles:
May 1 to August 31 Conferences (Summer term)
September 1 to December 31 Conferences (Fall term)
January 1 to April 30 Conferences (Winter term)
Centre for Research on Mind, Language and Brain (CRBLM): up to $700. Application deadline is August 30th for conferences in the fall term, December 31st for conferences in the winter, etc.
To give you an idea of deadlines, in 2019-2020 they were:
Round 1 – For conferences falling between May 1st and August 31 (Deadline for application: April 30);
Round 2 – For conferences falling between September 1st and December 31. (Deadline for application: August 31);
Round 3 – For conferences falling between January 1st and April 30 (Deadline for application: December 31)
Note 1: if you have an award from CRBLM and from somewhere else (e.g., SGS), keep all receipts, even food. You can’t claim a per diem for food with them, and they will want to see that if you get 1000 from SGS and 700 from CRBLM that your total conference expenses were equal to or more than 1700.
Note 2: CRBLM travel awards are good to apply to even if you are applying to other funding sources because they cover whatever amount is not covered by other awards (up to 700$) and you can apply multiple times (once per Round).
Centre for Research in Human Development (CRDH): One award per year up to $1000. Deadlines are March 1st and September 1st each year, although were more flexible during the COVID-19 pandemic. Include application form (not posted online at this time), CV, transcript, and optional statement from supervisor about financial need.
After the end of the conference, send all receipts to Michelle Cormier, including abstract acceptance email and she we will guide you through the process. You can claim a per diem for food.
Lab: The lab usually tops-up funding obtained from other sources, in many cases to reduce the cost to the student of 0. For local conferences with only printing and registration costs, often the lab will cover 100% (it is usually not worth it to apply to other sources of funding - save them for more expensive conferences!). Don’t assume what the lab will cover- always ask Krista, and make your case for why you should attend. Lab funds for conferences depend on our grant situation.
: This one mostly applies for undergraduates. Apply for up to $1000 to cover the costs of a small project, including travel and costs for presenting at a conference.