Paying for various things

The lab has two credit cards – the Procurement (P) card and the Travel (T) Card. The lab manager has both card details, and Krista has the physical cards.

The P Card is used for most lab expenses (Amazon purchases, monthly subscriptions like Acuity, etc.). The T Card is used for any travel/external event related purchases (plane tickets, lab lunches, conference registration, etc.).

The lab has several recurring subscriptions charged to the P Card (e.g., Squarespace, Dropbox, YouCanBookMe). These must now be reviewed and approved annually by IITS. New software or online service subscriptions will also require review. This process is done through Purchase Requisitions (PRs), which are submitted through the Unity system and routed to IITS for approval. See the Subscriptions and Purchase Requisitions sub-page for more details on this process.

When putting expenses on the T Card, it is important to have proof of the event that the food/tickets/etc. has been purchased for (i.e., an email invitation to a lab lunch, a conference schedule). You will also need a list of attendees for the event, so be sure to have that info somewhere as well.