Paying for various things
The lab has two credit cards – the Procurement (P) card and the Travel (T) Card. The lab manager has both card details, and Krista has the physical cards.
The P Card is used for most lab expenses (Amazon purchases, monthly subscriptions like Acuity, etc.). The T Card is used for any travel/external event related purchases (plane tickets, lab lunches, conference registration, etc.).
When purchasing new online service subscriptions, it is recommended to get approval from the P Card administration and IITS to avoid non-compliance. Contact procurementcard@concordia.ca with a description of the expense and request for it to be exempt from a IITS investigation. They might ask you to complete a Purchase Requisition form.
When putting expenses on the T Card, it is important to have proof of the event that the food/tickets/etc. has been purchased for (i.e., an email invitation to a lab lunch, a conference schedule). You will also need a list of attendees for the event, so be sure to have that info somewhere as well.
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